How to Find and Hire the Best Event Planner

How to Find and Hire the Best Event Planner

It doesn't have to be difficult to hire an outside planner. Before hiring an event planner, it is important to research and select the right one for you. Before you ask an event planner to do anything, you must be clear about what you want.

 

Identify your Objective

Before you begin your search, it is important to determine the event's purpose, budget, and reason for hiring outside.

You should be able to convey the main points of the event and its most important goals.

Once you have defined your goals, you will start to see some clear ideas about the message and theme you want to communicate.

You will now need to decide on a budget and the tasks that the planner must perform. A planner can help you choose the venue, suggest food and beverage options, find speakers, create invitations, and be there for production day needs.

You should hire an event planner if you cannot handle the above tasks on your own. Zachery Bader and his team can handle all these tasks for you. 

 Find your Event Planner

Whether it's a corporate event or social gathering, the rules for hiring an event planner/catering professional remain the same, it would help if you found someone skilled in creating your event.

Word of mouth is a great way to find an event organizer for any event, such as an anniversary party or breakfast business meeting, weekend retreat or other. However, it is not always the best way to go.

Look for event planners with experience and a strong reputation in the event planning community if you are looking for the best. Referrals from friends may not be as reliable as peer reputation.

Check with your local chamber of commerce or convention and visitors bureau to find out who has a strong reputation. A hotel's convention sales team might be a good option.

 

Interview applicants

Many event planners are eager to hear more about your event. In the first round of interviews, give them brief details and focus on your expertise.

The next step is to ask each firm or finalist about their business and experience with events. Also, how they plan for contingencies, the best planners will guide you through discussing your event's objectives, timeline and budget. They also have questions about your company. A planner interested in learning about you and your event will be the best.

Even though it may not be possible to meet the applicant face-to-face during the initial round of interviews (especially if the program is far away), this step can help you choose the right planner. You must have a good rapport with the candidate.

Final step: Make sure to verify the references of your candidates. Get in touch with former clients to ensure that there aren't any bad events in their past.